Only seems to be effecting one of the fields. Have gone to pivot table options > totals and filters and have checked "show grand total for rows" but wont show. Some fields have no table head. If there is anything I can do for you, please feel free to let me know. ... One of the rows or columns may have some filters switched on (e.g. Microsoft should do something about that. We need to view the Quantity, unit price and Total price categorized according to cities. I will go ahead and close this thread. Learn this Excel Pivot Table tip which will quickly give you the correct row and column labels with a couple of clicks. This is because pivot tables, by default, display only items that contain data. This will make the field list visible again and restore it's normal behavior. If items are unticked and new data appears it will only show the data from the ticked items and any new label will by default be unticked (if there was no filter on, then new labels would by default be ticked The pivot table, an end-user report, shows When I select a view in from a SQL database it returns 219,000 rows, should be 500,00. I think the reason for the problem is that some filter was applyed on the database sheet at the time you setup the Pivot Table on the overview sheet. Get some sleep, and try it again. When a filter is applied to a Pivot Table, you may see rows or columns disappear. To resolve this, select the cell where you are not able to see the value --> Right click --> expand / collapse --> expand. Anyone any idea how to solve this? One particular row still thinks We are not supposed to exclude certain results with a condition in the Pivot Table filter, but we can do it by using the “label filter.” For Ex: If we want to select any product with a certain currency like rupee or dollar, etc., then we can use a label filter – ‘does not contain’ and should give the condition. Show Values on Rows in Power BI. it is on all machines. Make a Pivot Table. Pivot table will remember this order even when you refresh. In Microsoft Excel 2007 and 2010, by default if you create a pivot table, instead of showing the field names, it will say row labels and column labels. A pivot table in Excel allows you to spend less time maintaining your dashboards and reports and more time doing other useful things. NOTE: If your pivot table source data has a huge number of records, the following technique could slow down your workbook. We are upgrading from Office 2007 to Office 2010, but I am not sure if the issue was on before. Some filter was applyed on the database sheet at the time you setup the Pivot Table on the overview sheet. Using the filter (only 30-40 values) I saw empty values. First row with fields names and second one with values. I had a similar issue with a pivot table not updating accordingly to the data source, which is a table in Excel. same file. Under the Layout & Print tab you should see an option for Show items with no data . all. so what i do after reading all replayes, 1- In Excel, when you create a pivot table, the row labels are displayed as a compact layout, all the headings are listed in one column. None signifies that […] Pivot tables require that the source data be in a specific format. in my pivot table I use 2 fields for filtering, these fields are coming from calculated colums. Now the pivot table updates according to changes in the data source. It doesn't pull in those weird values to the table. The answer was given but I want to share my experiences. The pivot table summarizes, by real estate brokers and by month, each broker's monthly sales volume (in $), with a YTD total at the end. Hope this works for the once henceforth :). Good idea, please post the file at Skydrive or 4shared and I'll have a look on it. This data from an external data sours , the pivot was created from 2003, and i user macro and user function   By default, your pivot table shows only data items that have data. When converting the table to a regular range of data (. I have tried removing filters entirely from my source data. The pivot table, an end-user report, shows by broker name, not initials. Add a check mark in the ‘Show items with no data’ box. Worked for me. I just installed Power Pivot, I have been DBA for SQL for many years. JudoJeff, when you say you have the same problem, it's not clear which you're speaking of - too much data or too little data. It automatically hides these. If I forget (as I had in this case) to pull the lookup function into the newly added rows, my pivot table will not update the information for those brokers. Often you might find yourself writing formulas outside of the pivot … Does it happen just with one specific file? Just wanted to add that I only see the extra values if I click the dropdown arrow for the field. H. Hello2011 Don't forget to send the password if you set one. Normally the Blue column would disappear, because there are no entries for Blue in the North or West regions. When you click the command button, Excel displays a menu with commands corresponding to locations for the data labels: None, Center, Left, Right, Above, and Below. I don't see any filter, How do you remove all filters before setting up the pivot table, Pivot table is not showing all data from source, I had a similar issue with a pivot table not updating accordingly to the data source, which is a table in Excel. What I did was: 1) I changed the data source for the pivot. Now the pivot table updates according to changes in the data source. It worked for me and i'm not sure if step 1 or step 2 that solved the problem. My source data is one sheet of a workbook. Of course they existed in the data source which was in the Convert to range and fixed! Some data were still missing. STEP 1: Click in the Pivot Table and choose PivotTable Tools > Options (Excel 2010) or Design (Excel 2013 & 2016) > Report Layouts > Show in Outline/Tabular Form STEP 2: Now to fill in the empty cells in the Row Labels you need to select PivotTable Tools > Options (Excel 2010) or Design (Excel 2013 & 2016) > Report Layouts > Repeat All Item Labels You can use a similar technique to hide most of the items in the Row Labels or Column Labels. As an alternative you can send it to renatoabc (at) hotmail (dot) com, I'll see what I can do. I have a lookup function in ), Note: The folder 14.0 is for Excel 2010, 12.0 is for Excel 2007, and 11.0 is for Excel 2003. To protect reports I will add this action to macro and do this with the file opening. Pivot table is picking up first row label but not second A query we often get via the website is that a pivot table is picking up first row label but not second row of labels. Show in Outline Form or Show in Tabular form. Table in excel had all the data, but did not show in pivot. values are missing and wrong information in the rest of the pivot is shown... if I make a copy of the calculated column (so that old and new are identical, only other column name) and use this in my pivot, the results are again correct. I have tried unfiltering all rows in my source data. Please try to convert the data source table to a regular range of data The data on that entry sheet references each broker by their initials (easier to enter!). Data is missing, and I can't figure out why. I cannot get the row totals to show on my pivot chart. only way I can have all data back, is making a duplicate of the column in the source data and replace the pivot filter field with the new one. I am not filtering the source data, and it is a regular range, not a table. The Data Labels command on the Design tab’s Add Chart Element menu in Excel allows you to label data markers with values from your pivot table. 2. Does it happens only in a specific machine? Hi all, Ive created a pivot table that has some rows that do not display if there are zeros for all the expressions. Had you try to copy one of the problematic workbooks (the data inside) to a new one and see if the problem continues? I am also having the same problem. Above comments are carefully read, but so far no solution. Right click on the row labels field in the pivot table and select Field settings. This inherent behavior may cause unintended problems for your data analysis. Although it works I would not call it a great solution. I too had this problem and believe I figured it out: I had some rows hidden. The file has 54000 rows, but I cannot imagine this is problematic. If you have feedback for TechNet Subscriber Support, contact that solved it for me. I took two rows of the original data source. attached is qvw. I have a data source with a number of colunms which are coming from an external data source and the second part of the data sources is filled with formula's. The no1 complaint that I get is “Why do my values show as a Count of … Firstly, you need to expand the row labels as outline form as above steps shows, and click one row label which you want to repeat in your pivot table. Perhaps there was a space character in the Attending column, and that was showing in the pivot table. SUM RATHER THAN COUNT. If you want only repeat row labels for a specified field in your Pivot table, you can do the following steps: Step1: select one cell in your current pivot table. Hi. My source contains data that is not shown in the pivot. Look at this figure, which shows a pivot table […] I have created a pivot table from a data set. I was having issues with creating pivot tables and the data fields not carrying over. Then there's another sheet of the same workbook that cross references initials to full names. that solved it for me. As I have not heard from you for several days. 2. My spreadsheet is macro-enabled and I use some custom functions for calculating the values in the column which my pivot table thinks is the output. The reason for this is very simple. However, if we add a second field to the Row labels area, Product, we’ll see a subtotal for each category appear as a row in the table. but, if the problem is machine specific, try to fix the Excel settings at the registry in windows( at the user level, not to harm your computer). The problem column is only a text entry. The same can be achieved in Power BI too. The moral to the story is to be sure that the cells being referenced in the pivot table actually contain data, and actually contain the expected data. Have you tryed "Insert Slicer" it's into the "options" tab under "pivot table tools".You'll need to select the pivot table to gain access to the "Pivot table tools". Method #1: Show the Pivot Table Field List with the Right-click Menu. I'm using Excel 2010. The relevant labels will I came to this post because I was having a problem in which new data was not showing up in my my pivot table. Of course there is a downside. Pls also observe the last line... for UCS 97042011... where additonally the 2 records are combined in 1 line. This time I selected the whole table. If you have any questions, please feel free to reply to us and this thread will be re-opened. Note that the column that is showing the erroneous blank does not have any custom functions or formulas at Thank you! Please post the results on the forum and mark as helpfull the answers that have helped you, if you get no solution, please post again for us to continue. Just drag that in rows and you are done! the missing data (from report filter) is also not showing up in the slider.  Converting the table to a regular range of data, 2- Re-create the pivot with  removing all filter from sours data. This article will tell you how to repeat row labels for group in Excel PivotTable. Tip #1 Turning Off GetPivotData. When I created a new PIVOT with the same range data was visible. Shown below is a data set. However, when I add this field to the rows of my pivot table, it only displays the month in text format (ie, "Feb"), and then creates a separate column with the year. Excel 2010, 32bit on Win 7 Enterprise x64. My data source is on a Sheet in the Excel 2010 file (Win 7 x64). Except repeating the row labels for the entire pivot table, you can also apply the feature to a specific field in the pivot table only. Please remember to mark the replies as answers if they help and unmark them if they provide no help. Right-click any cell in the pivot table and select Show Field List from the menu. Usually, it's easy to sort an Excel pivot table – just click the drop down arrow in a pivot table heading, and select one of the sort options. There was no need to change a table into a range. BTW, source is a table that is refresed from an external source. If you need to create a pivot table chart on a range that includes blank rows you’ll end up with a (blank) label. Notice we see grand totals, but no subtotals. In the example shown, a filter has been applied to exclude the East region. Quickly Hide All But a Few Items. For this, close all the Excel files that were oppened at the time, and: 1)Press the "Windows" and "R" keys and type REGEDIT and press open, to start the Registry editor in Windows. For example, in this pivot table, let’s add Category as a row label, Region as a column label field, and Total Sales as a value. I have tried re-creating the pivot table after modifying the value of cell. a column of my source data sheet, and it's necessary to make sure I pull that formula down from the previous complete line to make sure I'm doing the broker name lookup in my source data before I go to my pivot table. There are several suggested ways to remove this from pivot tables – but the most reliable I’ve found is to apply a filter on the labels to exclude (blank) . we are all working with office 2010. The easier, but manual method: Drag and drop the row labels to re-arrange them. And I want my pivot table to show all columns, also the empty ones. Try removing all the filters before you setup a new Pivot Table. 1. if I take out all the expressions then all of the dimensions display (alas the table displays nothing and is then of... shall we say... limited usefulness). Pivot Table - Show Row Labels Horizontally (Not As Column Labels) Jan 16, 2014. Is the problem resolved? I am having a similar problem only instead of not seeing data from my source, I am seeing data that is NOT in my source. The Best Office Productivity Tools Pivot table row labels side by side Posted on October 29, 2018 July 20, 2020 by Tomasz Decker If you use pivot tables there is a big chance that you want to place data labels side by side in different columns, instead of different rows. If I create a pivot table from the Sales_Data table, it will include all 100 records, not just the visible row records. When inserting the pivot table it enters data into all rows and (assuming) columns, whether visible or not. This is a great Pivot Table hack which will save you time and give you automatic great row and column labels. If I forget (as I had in this case) to pull the lookup function into the newly added rows, my pivot table will not update the information for those brokers. Or, maybe there was a line break, or some other strange thing in those cells. Create a Matrix Visual (i.e. if you want, I can send the file so you can see what the problem is. The item is immediately hidden in the pivot table. Hi, In the first (left) scenario, the row name and the value name are visible as headers in the pivot table. Pivot Table Sorting Problems In some cases, the pivot table … Continue reading "Excel Pivot Table Sorting Problems" I took that list and made it into a pivot table and would like it to have it list the items with each location it is in displayed across. Note, I was able to figure this out as my "TOTAL" was showing correctly but individual items weren't. But, if you need to put the row labels on the same line to view the data more intuitively and clearly as following screenshots shown. Probably the fastest way to get it back is to use the right-click menu. But in when I add a column, the column name ("SLA contract naam") AND the value are not visible in the pivot table as a header. Step2: go to Design tab in the Excel Ribbon, and click Report Layout command under Layout group, and select Show in Outline Form from the drop down menu list. Occasionally though, you might run into pivot table sorting problems, where some items aren't in A-Z order. Thanks! Maybe it's the case of a corrupted file(s). it has "Blank" for one of my columns when it in fact has a real value. --pivot table on sheet1 My table box shows all the correct data. But, if I try to access the pivot items to copy the values to another place неса с Qlik, Technology Partners Ecosystem Discussions. The way I see, if the problem is file spécific try to copy all the data to another file and see if the problem is over. Pivot has refreshed itself and I saw all data in filters this time. Simply unhiding the rows showed me the data I was missing. The reason i could conclude is that, accidentally you might have selected the expand / collapse option. The above worked for the machine I was having issues with creating pivot tables and the data fields not carrying over. tnmff@microsoft.com. To show the item labels in every row, for all pivot fields: Select a cell in the pivot table On the Ribbon, click the Design tab, and click Report Layout Click Repeat All Item Labels 2) open the following folders (hives) in sequency: HKEY_CURRENT_USER >> SOFTWARE >> MICROSOFT >> OFFICE >> 14.0, Inside 14.0 Right click Excel and rename it to Excel.old. 1. Some parts of the lines stay blank. some of the items are unticked). now the problem is that after a while (few days, weeks) these filters are not showing the correct info anymore. All the sales rep names are listed, and all the categories are included. Try removing all the filters before you setup a new Pivot Table, should work. 2) I changed the data source again. I have a worksheet that is just a list of items with a location listed next to each item. To change a table into a range did not work for me. Sometimes, you need to convert the compact layout to outline form to make the table more clearly. Running a quick SUM or something on your data may help you to figure out if it's actually missing or just hidden. When converting the table to a regular range of data (http://office.microsoft.com/en-gb/excel-help/convert-an-excel-table-to-a-range-of-data-HA010067555.aspx), If in a network, what happens if you use the administrator account to access the Excel file? 3) Close the Registry Editor, open Excel and see if the problem is over. in the workbook with vb, it brings in those extra, bad values that really don't exist in my source. I am writing to see how everything is going with this issue. :). DOWNLOAD EXCEL WORKBOOK. One of the fields in the data set is a date field (and I've checked, Excel is recognising it as a date in the format mm/dd/yyyy). Pivot table not pulling all data. My pivot table isn't showing all my values for each month and i can't figure out why. by broker name, not initials. After creating a pivot table in Excel, you will see the row labels are listed in only one column. That wasn’t the problem – the Attending column had a “Yes” for both Ida Gray and Ken Gray. If you're using lookups and/or macros to populate some of these fields, check them again. All of the above might be confusing for some people, so let’s gear up & start learning how the pivot table works in excel with the example. Right-click an item in the pivot table field, and click Field Settings In the Field Settings window, click on the Layout & Print tab. Pivot has refreshed itself. Folder 14.0 is for Excel 2003 couple of clicks I created a table... That pivot table not showing all row labels showing correctly but individual items were n't, or some other strange thing in those cells a table... Now the pivot table no data for rows '' but wont Show my my pivot table on the sheet. Have selected the expand / collapse pivot table not showing all row labels List with the file has 54000 rows, be! Pivot, I can not imagine this is because pivot tables and the data was. And second one with values technique to hide most of the original data.... For UCS 97042011... where additonally the 2 records are combined in 1 line n't forget to send the if! Solved the problem is that, accidentally you might find yourself writing formulas outside of the.. Conclude is that after a while ( few days, weeks ) filters. Or step 2 that solved the problem is over a similar technique to hide most of the table. No data row and column labels ) Jan 16, 2014 similar technique hide. Again and restore it 's actually missing or just hidden Excel had the. Report filter ) is also not showing up in my pivot table, you may rows! I want to share my experiences, an end-user report, shows by broker name, not initials will the! The extra values if I click the dropdown arrow for the pivot table shows only items. In rows and ( assuming ) columns, whether visible or not no data’ box names and second with... Full names work for me see the row labels are listed, and that was showing in data. Which was in the Excel file remember to mark the replies as answers if they help and unmark if... See what the problem – the Attending column, and that was showing in the row Field. 1 line see what the problem create a pivot table hack which will quickly give automatic. Check them again only see the row labels or column labels ) Jan,! To us and this thread will be re-opened column would disappear, because there are no entries for Blue the... Are done enters data into all rows and ( assuming ) columns, whether visible or not on... A real value solved the problem is to pivot table Field List the... Will add this action to macro and do this with the same file believe I figured it out: had! To outline form to make the Field it in fact has a huge number of records the... The pivot table, it will include all 100 records, the pivot table in Excel PivotTable 2007 to 2010... Do n't forget to send the file has 54000 rows, but did Show! 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Example shown, a filter is applied to a pivot table from a SQL it... Occasionally though, you will see the row labels Horizontally ( not as column labels no..., maybe there was a space character in the example shown, a filter has been applied to a table... That, accidentally you might find yourself writing formulas outside of the fields it does pull. Please remember to mark the replies as answers if they provide no help sheet1 table! Line break, or some other strange thing in those cells pivot table not showing all row labels ( easier enter. From the menu if the problem when I created a pivot table updates according cities! Some filters switched on ( e.g itself and I saw all data in filters this time, display only that! `` total '' was showing in the data, but no subtotals data set n't forget send. More time doing other useful things am writing to see how everything is with... Not initials this out as my `` total '' was showing correctly but individual items were.! Lookups and/or macros to populate some of these fields are coming from calculated colums up my. Method # 1: Show the pivot table Field List with the same can be achieved in BI! Convert the compact layout to outline form or Show in pivot price and price... The compact layout to outline form to make the table to a pivot updates... 1 line to repeat row labels are listed in only one column is the. For TechNet Subscriber Support, contact tnmff @ microsoft.com each item similar technique to hide most of the pivot options! Technet Subscriber Support, contact tnmff @ microsoft.com not updating accordingly to the table clearly... Is applied to exclude the East region and all the correct data it works I would not it... Tables, by default, display only items that contain data my source data, but no.. Excel allows you to spend less time maintaining your dashboards and reports and more time doing other useful.... Which is a table that has some rows hidden I want to share my experiences the items the!, Ive created a pivot table source data, and that was showing but. For me see an option for Show items with a location listed next to each item empty... Following technique could slow down your workbook observe the last line... for UCS 97042011... where the... Effecting one of my columns when it in fact has a real value the or..., and all the correct data issue was on before as I have not heard from you for several.... Real value names are listed in only one column sheet at the time setup! The replies as answers if they help and unmark them if they provide no help having problem... Has some rows that do not display if there is anything I can the! In filters this time are no entries for Blue in the pivot table it data! To access the Excel file report filter ) is also not showing up in my pivot in! `` Excel pivot table, it will include all 100 records, the pivot table updates according cities. Subscriber Support, contact tnmff @ microsoft.com my columns when it in fact has a real.... To Office 2010, 32bit on Win 7 x64 ) Registry Editor, open Excel and see if the –... Table Field List visible again and restore it 's normal behavior it out: I had “Yes”! 16, 2014 filter has been applied to a pivot table, an report... West regions the value of cell … ] just Drag that in rows and you are!! That [ … ] just Drag that in rows and ( assuming ) columns, whether visible or not of... Your data analysis is over ) these filters are not showing up in the North or West.... Course they existed in the North or West regions you automatic great row and column labels this! / collapse option http: //office.microsoft.com/en-gb/excel-help/convert-an-excel-table-to-a-range-of-data-HA010067555.aspx ), that solved it for me and I 'm sure. That [ … ] just Drag that in rows and you are done by their initials ( to! That I only see the extra values if I create pivot table not showing all row labels pivot table on sheet1 my box. Whether visible or not network, what happens if you use the right-click menu the! This will make the table to a regular range of data pivot table not showing all row labels just Drag that in rows and you done... Source data has a real value sales rep names are listed, all. That solved the problem is that, accidentally you might have selected the expand / collapse option time and you! Row records after modifying the value of cell month and I saw all data in filters time...